Description:
Reporting to the Manager of Procurement in the Procurement Department, the purpose of this role is to t o assist the Purchasing Officer in the procurement of goods and services for Abu Dhabi University and sister Companies, ensuring end-user requirements are met in terms of timelines, cost, quality & specifications in accordance with University policies and procedures.
Academic Departments
• Coordinate with the Dean/Faculty regarding technical information of their requirements – daily
• Assist deans / coordinators in performing market research to identify alternate sources of goods and services daily
• Discuss vendor quotations with respective colleges / departments for procurement of goods & services daily
• Seek clarifications regarding the approved PRF in accordance to the commercial terms and conditions, in compliance with the University s policies & procedures daily
Other Departments
• Coordinate with the end user regarding technical information of their requirements.
• Assist department heads / coordinators in performing market research to identify alternate sources of goods and services.
• Receive end-user request for procurement of goods / services and undertake checks to ensure completeness of information and proper authorization.
• Work closely with BSF store to check/verify the availability of the goods and services being requested, and also coordinate in verifying the deliveries & acceptance of materials.
• Verifies purchase requisitions, identifies appropriate vendors, prepares and issues purchase orders.
• Processing of order (approved LPO), upon receiving the approved PRF in accordance to the commercial terms and condition in compliance to University s policies & procedures.
• Ensures on-time dispatching LPO, deliveries of commodities, equipment and services across all entities.
• Recommends efficient means of procuring items and ensure procedures are adhered to and generates LPO on completion of purchase.
• Provides information on product availability, cost and different methods to procure.
• Reviews incoming procurement requests and ensures it adherence to policies and government regulations.
• Solicit proper quotations based on the specifications and terms of conditions needed.
• Proper evaluation and compliance for the received quotations and the required specifications and conditions.
•
Reporting & Filling
• Assist in generating the monthly report by providing inputs and update the report for the Procurement & Contracts Manager.
• Creates reports and conduct analysis as required per the instruction of the line manager.
• Proper Filing / Archiving / Arranging requisitions, e mails and the issued LPO s to the PCD s different file and folders.
•
Blanket Agreements
• Ensures Blanket Agreements (Long term) are in place by receiving request from end-user, drafting the proposal, countercheck vendor lists etc. or by self-initiative.
•
Vendor Management
• Evaluates vendors and determines their capability to perform in line with specifications and expectations.
• Establishes relationships with new suppliers by interviewing prospective suppliers, monitoring their performance and advises procurement team on the same.
• Any other tasks, responsibilities, works assigned by the Procurement & Contracts Manager or assigned person on his behalf.
• Requirements:
• Bachelor Degree in Engineering or Equivalent
• Certified in procurement domain from international & recognised institute is preferred
• Minimum 2-3 years experience and preferred in local market
• Purchasing and supply chain and technical expertise is preferred.
• English is a must
• Arabic is preferred
• analytical, negotiation, decision-making skills
• Conducting the procurement process with the most transparent and ethical behaviors.

https://www.naukrigulf.com/agent-jobs-in-abu-dhabi-united-arab-emirates-in-abu-dhabi-university-2-to-3-years-jid-040817500207